Abstracts and biographies

1. Europeana Sounds: A Gateway to Europe’s Sound and Music Collections
Marion Ansel, National Library of France, France

Despite the fact that many of Europe’s leading cultural heritage institutions have large, high-quality audio collections which have great value for a wide range of general and professional audiences, access to them is fragmented and constrained. The Europeana Sounds Project intends to bring together for the first time major European audio collections and specialist technologists to solve this problem.

With the idea of building Europeana’s jukebox and opening up new opportunities to access our audio heritage, the Project will:

  • Double the number of audio items accessible through Europeana to over 1 million and improve geographical and thematic coverage by aggregating items with widespread popular appeal such as contemporary and classical music, traditional and folk music, the natural world, oral memory, languages and dialects.
  • Add meaningful contextual knowledge and medium-specific metadata to 2 million items in Europeana’s audio and audio-related collections, developing techniques for cross-media and cross-collection linking.
  • Develop and validate audience-specific sound channels and a distributed crowdsourcing infrastructure for end-users that will improve Europeana’s search facility, navigation and user experience.
  • Engage music publishers and rights-holders in efforts to make more material accessible online through Europeana by resolving domain constraints and lack of access to commercially unviable (i.e. out-of-commerce) content.

This poster describes this Project and gives an insight into its objectives. It will be of interest to librarians, researchers, editors, creative industries, third parties and users. The Europeana Sounds project is co-financed by the European Commission and runs from February 2014 to January 2017.

Ansel-MarionMarion Ansel is European Projects Coordinator at the BnF, in charge of its participation in the Europeana Newspapers, Europeana Awareness and Europeana Sounds Projects, since 2012. She has been involved in project management as a Project Assistant on EU policies in DG Connect, where she supported project officers on research programme implementation actions and on communication activities.


2. Europeana Cloud: A New Cloud-based System for Europeana and Its Aggregators
Friedel Grant, LIBER, The Netherlands

The Europeana Cloud Project is working to establish a cloud-based system for Europeana and its aggregators. Funded largely by the European Union, the project will run until 2015. Over the course of its three-year lifespan, Europeana Cloud will provide new content, new metadata, a new linked storage system, new tools and services for researchers and a new platform: Europeana Research.

These outcomes will benefit many user communities. Content providers and aggregators across the European information landscape will be able to take advantage of a cheaper, more sustainable infrastructure that is capable of storing both metadata and content. Researchers will have access to a digital space where they can undertake innovative exploration and analysis of Europe’s digitised content.

This poster will illustrate the main benefits of the new Europeana Cloud infrastructure from the perspective of these various user groups. It will also outline the technical features of the cloud (e.g. how digital objects will be made available for re-use and how multiple versions of the same object will be stored) and the rationale behind the service models and cloud types that will underpin the entire infrastructure.

In particular, the poster will elaborate on the Project’s recommendation to build a Hybrid cloud, as opposed to a solely Public or Private cloud. This will result in maximum flexibility for the Project as well as an extremely robust infrastructure. On the Private side, an API will allow users to access the cloud from the systems installed in their data centres. Those with extensive IT infrastructure can also (on a voluntary basis) install parts of the infrastructure and make use of their own computational and storage resources. In addition, the project will develop advanced tools so that resources can be quickly and efficiently transferred to the Public cloud if necessary, based on changes in demand and costs.

Grant-FriedelFriedel Grant is a communications professional, working to promote the activities and outcomes of both the Europeana Cloud and Europeana Newspapers projects. She is also the Communications Officer at LIBER, and previously worked in a similar role for The European Library and Europeana. She originally trained as a journalist and has worked for Reuters and the Financial Times.


3. Library Linked Data in Latvia
Uldis Bojars, National Library of Latvia, Latvia

Linked Data has been embraced by libraries as a way to bring library data to the web, facilitating information discoverability, interoperability and reuse.

This poster details the present position of Library Linked Data developments at the

National Library of Latvia (NLL), including existing library information systems and planned future projects. Existing developments include a digital object management system, name authority linked data published via the Virtual Authority File (VIAF) project, and linked data from the NLL text corpus ‘entity’ database. Future developments shown in the poster are the Latvian linked authority data system and a pilot project for deeper semantic annotation of digital collections.

The digital object management and preservation system provides linked data about the objects stored on it, including file metadata. Participation in the VIAF project results in NLL name authority data being interlinked with data from other participants and made available as linked data. The experimentally-named ‘entity’ database is the  result of a research project aimed at detecting named entities in the NLL digitised text corpus. The information about named entities and the references to them contained in the system is made available as linked data.

Planned future developments include a linked authority data system and pilot projects exploring annotation of digital collections. The linked authority data system would integrate Latvian authority data from a number of sources, including NLL’s legacy authority data system, the authority data from other cultural heritage institutions and information from VIAF. A pilot project for annotating digital collections would focus on a specific topic, collect information about it from NLL and other cultural heritage institutions, and enrich the collected information with machine-readable annotations, published for reuse as linked data.

The grand challenge, now that more and more of library linked data is becoming available, is how to make use of this information to provide a richer experience for our users. This is the topic of future work.

Bojars-UldisDr Uldis Bojārs works at the National Library of Latvia where he explores library applications of Linked Data. He took part in the W3C Semantic Web Education and Outreach Interest Group and the W3C Library Linked Data Incubator Group, where he curated the Social Uses cluster of Library Linked Data use cases. He has presented Linked Data topics at national and international meetings, and is a co-founder of the SIOC Project aimed at applying Semantic Web technologies to Social Web sites. He has a PhD in Computer Science from the National University of Ireland (NUI), Galway.


4. FOSTER – Training the Next Generation of Researchers for Open Science
Birgit Schmidt, University of Göttingen, Germany; Eloy Rodrigues, University of Minho, Portugal

Via open access to all kinds of research outputs, European research has a lot to gain and will be particularly beneficial for the next generation of researchers, who will find a broad range of digital methods of learning and research at their fingertips. However, when it comes to the practicalities, there is a clear need to know better how things work: what kind of materials are out there for reuse, how and where to share findings and materials, and what kind of use and reuse are actually permitted?

FOSTER – Foster Open Science Training for European Research (http://www.fosteropenscience.eu) – a European Commission-funded project sets out to fill this gap. It aims to accelerate knowledge and practice of open access and open science, especially among young researchers, across all fields. In addition, it will mobilise related stakeholders, such as project managers, administrators, and librarians, to support this aim.

FOSTER’s training strategy will use a combination of methods and activities, from face-to-face training, to the use of e-learning, blended and self-learning, as well as the dissemination of training materials/contents/curricula and a helpdesk. Face-to-face training will target graduate schools in European universities and, in particular, will train trainers/teachers/multipliers who can conduct further training and dissemination activities in their own institution, country and disciplinary community. FOSTER will combine experiences and materials to showcase best practice and set the scene for an active learning and teaching community for open access practice across Europe.

We will present the strategies and activities on how FOSTER targets young researchers and other stakeholders with the aim of mobilising them for wide adoption of open access, in particular in the context of the policies and rules set out by the European Commission. In addition, the first tools in support of training in institutions will be showcased, bringing together a wide range of resources and outlining pilot training.

Schmidt-BirgitDr Birgit Schmidt coordinates international and national projects and initiatives in the Electronic Publishing unit at Gȍttingen State and University Library, with a strong focus on policies and services that enhance open access and research data management in libraries. In particular, she supports the LIBER Steering Committee on Scholarly Communication and Research Infrastructures and its Working Group, and the recently started FOSTER project (www.fosteropenscience.eu). She acted as Scientific Manager for the FP7-funded OpenAIRE project and is a member of the core management team for  the follow-up OpenAIREplus project. Previously, she served as Executive Director of COAR (Confederation of Open Access Repositories: www.coar-repositories.org). She has been heavily involved in OAPEN (www.oapen.org) developments and activities and in the PEER (www.peer-project.eu) project, as well as with the open-access.net national information platform.

Eloy Rodrigues is Director of the University of Minho Documentation Services. In 2003, he led a project to create  the institutional repository of Minho University (RepositoriUM), and at the end of 2004 he drafted Minho University’s formal policies  on open access for its scientific output. One of the main focus of his  current work is on promoting and advocating for Open Access and institutional repositories in Portugal and in the Portuguese-speaking world. In Portugal, he leads the technical team at Minho University which has been developing the RCAAP (Repositório Científico de Acesso Aberto de Portugal=Portugal Open Access Science Repository) project since 2008. He was member of the EUA (European University Association) Working Group on Open Access, representing the Portuguese Rectors’ Council, chairs the COAR (Confederation of Open Access Repositories) Group and has being coordinating the participation of Minho University in various FP7 funded projects (DRIVER, NECOBELAC, OpenAIRE and OpenAIREplus, MEDOANET, PASTEUR4OA and FOSTER), related with Open Access and repositories.


5. Just How (Re)usable is Research Data? A Legal Perspective: A Poster Summarizing the Recommendations of the OpenAIRE Legal and Licensing Study
Birgit Schmidt, University of Göttingen, Germany

The open availability and sharing of research results enables and strengthens the scientific process and discovery. Open access to data can make the research process a richer one and can facilitate the reuse of existing research results . However, relatively little is understood as to just how openly accessible research data is, and to what extent databases can be reused. For example, under what circumstances can data be protected by law, and how can it be reused without legal infringement? OpenAIRE has carried out a legal and licensing study to answer these questions, and to examine the different forms under which research data could be protected – while leaving room for (re)use in the context of open access e-infrastructures.

This poster will highlight the main findings of this study, and will be of relevance to the following stakeholders: repository managers, librarians and infrastructure providers. The purpose of this poster will be to have a clear overview of where any infringements might lie when reusing data, or parts of databases, and in which situations the role of the rightholders should be respected. It will be divided into two main parts:

1) Where are the risks?: In the case of the use of data or database protected by copyright or related rights, a vast number of activities require the authorisation of the respective rightholder(s). An infringement of IP rights is committed if one of the exclusive acts is carried out without the authorisation of the relevant rightholder(s), and will give rise to liability. The poster will outline the risk scenarios.

2) What are the solutions?: To achieve legal interoperability and to avoid possible liability of different databases and e‐infrastructures, it is recommended establishing a contractually-based framework for open exchange of data and databases. The use of the correct licences is critical and this poster will highlight which licences to employ.

Schmidt-BirgitDr Birgit Schmidt coordinates international and national projects and initiatives in the Electronic Publishing unit at Gȍttingen State and University Library, with a strong focus on policies and services that enhance open access and research data management in libraries. In particular, she supports the LIBER Steering Committee on Scholarly Communication and Research Infrastructures and its Working Group, and the recently started FOSTER project (www.fosteropenscience.eu). She acted as Scientific Manager for the FP7-funded OpenAIRE project and is a member of the core management team for  the follow-up OpenAIREplus project. Previously, she served as Executive Director of COAR (Confederation of Open Access Repositories: www.coar-repositories.org). She has been heavily involved in OAPEN (www.oapen.org) developments and activities and in the PEER (www.peer-project.eu) project, as well as with the open-access.net national information platform.


6. Publishing Support and Stockholm University Press – Infrastructure in the Making
Martin Wincent, Stockholm University Library, Sweden

In December 2012, Stockholm University Library was assigned to organise comprehensive publishing support at the University, including the creation of Stockholm University Press (SUP). The condition set by the University management was that SUP should publish Open Access.

It is not a goal in itself to narrow the publishing activities of researchers into Stockholm University Press. The vision of the Library is also to provide publishing support in a wider sense. Researchers could also benefit from guidance about successful publishing in a rapidly changing publishing landscape. Demands for Open Access from funding bodies, APCs, copyright issues, coherent marketing from a researcher’s perspective (global dissemination, visibility and accessibility) and scientometrics make heavy demands on all the choices a researcher is faced with.

The poster to be presented is a graphic illustration of a tentative infrastructure containing the work flow from manuscript proposals to externally peer-reviewed, globally visible and freely accessible publications in different digital and printed formats. The poster will also visualize SUP in the context of wider publishing support.

The guiding principles for the SUP infrastructure are:

1. Digital format is default

2. Simple and flexible structure that can connect with other systems (doors need to remain open in a continuously changing environment)

3. All content can easily be migrated if needed (researchers move)

4. The library supplies an administrative structure as support for experts

5. As rapid turnover as possible

6. We are not providing a printing mill, review is crucial

Wincent-MartinMartin Wincent is Communication Strategist at Stockholm University Library. Since December 2013, he has been engaged on facilitating the process of building parts of Stockholm University Press, which is a new and unique way of academic publishing in Sweden. He has previously worked on strategic and visual communication in various campaigns at the European Centre for Disease Prevention and Control (ECDC), and specifically with the centre’s lmpact Factor- listed journal Eurosurveillance. He also has a firm grasp of working with communication within academia as he has been working on a number of strategic communications-related assignments at Stockholm University since 2011. His main focus in the Stockholm University Press project will be on marketing and visual presentation.


7. Impact Centre of Competence in Digitisation
Marion Borowski, Fraunhofer IAIS, Germany

The IMPACT Centre of Competence ( www.digitisation.eu) is a not-for-profit organisation which aims to promote ‘better, faster and cheaper’ digitisation of historical texts, providing tools, services and language resources for processing them.

The Impact Centre has brought in almost 20 new members in 2013 to gather a significant group of organisations (universities, public and private libraries, foundations, companies and research centres) to share their expertise and to work together towards the preservation and dissemination of cultural heritage and the creation and development of digital libraries. The Centre is hosted by Fundación Biblioteca Virtual Miguel de Cervantes (headquarters), with the collaboration of the Universidad de Alicante.

This poster session will detail the services provided by the IMPACT Centre of Competence, which aims to consolidate in the digitisation arena as an international community of stakeholders and professionals and a singular showcase of tools, services and initiatives in 2014.

Borowski-MarionMarion Borowski has studied computer sciences at the University of Koblenz. For the first five years of her career, she coordinated information technology projects at Bonn University Hospital. She has worked as a project manager in the Department of Organized Knowledge at the Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS for more than 15 years. Her main topics are project management and the conception of large-scale (public) projects, e.g. digital library projects (http://www.iais.fraunhofer.de/kulturportale.html?&L=1) or web-based information systems. She is interested in media information systems and how they can be improved by intelligent search algorithms and the integration of linked data.

Some of Marion Borowski’s project activities are listed here:

Since 2013 she has been involved  in the Succeed Project, which is supported by the European Commission (http://www.iais.fraunhofer.de/index.php?id=5953&L=1).


8. RFID Technology in the Scientific Library of Riga Technical University
Oksana Zaiceva, Scientific Library of Riga Technical University, Latvia

Riga Technical University Scientific Library (RTU SL) is one of the first libraries in Latvia to implement RFID technology. It was realised within the framework of the ‘RTU – City within a City’ Project . RFID technology in RTU SL includes:

Item protection – RFID tags, security gates

User self-service functions – book self-check machines, that allow to return books even after library working hours

Stock management – intelligent sorting machine, digital library assistant

Automation of many library processes – self-check workstations for library staff,

RFID tag/barcode printer, visitor tracking software

The planning processes for RFID technology implementation in RTU SL were started at the end of 2010, and RFID tags were already being used in the Library in 2011. In 2012, RFID technology was implemented to the planned extent and now the Library mainly focuses on educating readers about the new technologies and their benefits. These innovations provide RTU SL with sustainable protection for books, the development of a self-service culture, and RTU student and faculty satisfaction with library services.

The aim of this poster is to reflect challenges, implementation steps, and the undoubted benefits the new technology brings to library users as RTU SL experienced in introducing the new technology.

Zaiceva-OksanaOksana Zaiceva is Systems Librarian in Riga Technical University (RTU) Scientific Library. She has participated in the implementation of RFID technologies, and is developing e-book guidelines for RTU Scientific Library.



9. National Collaboration – A Roadmap for Preserving Estonian Cultural Heritage
Liisi Lembinen, University of Tartu Library, Estonia

Background and Project Goal

The Estonian Ministry of Education and Research in co-operation with the Estonian Academic of Sciences launched a process of compiling a Estonian roadmap of research infrastructures in 2010. One of these infrastructures being developed is the Estonian e-Repository and Conservation of Collections. The Estonian e-Repository is an integrated e-environment created for long-term preservation and availability of digitised resources of Estonian memory institutions: libraries, archives and museums; raising digitisation capability; ensuring the preservation of memory institutions’ collections. The goal of this collective infrastructure is to access various resources through a single internet gateway.


Partners in this infrastructure each play a role in various phases of the preservation, digitisation and making materials available. At the beginning of the process, each memory institution evaluates the importance its own collections as Estonian cultural heritage. Valuable materials go through a mass neutralisation process followed by digitisation. Digitised materials are saved in an open repository and sent for long-term preservation. All these and other nationally important materials are made available and publicly accessible through a common national portal. All these parts of the process take place in different memory institutions. As an ideal model, one book passes through all partner institutions by making a cycle.

Benefits and value

Ideally, the project has three values:

  • collaboration between the largest Estonian memory institutions as a decentralised infrastructure
  • partners each play an important role in the preservation and digitisation process but do not duplicate one another
  • calculated decisions are made about the selection of materials that are to be neutralised, preserved, stored, and made publicly available.

The whole of the decentralised infrastructure is set to be fully developed by August 2015. Currently, the infrastructure is partially developed.

Lembinen-LiisiLiisi Lembinen has been Acting Director of the University of Tartu Library since 2013. She was previously Development Director and an e-books specialist. Her main responsibilities include the management of the academic library; her previous responsibilities included digital and development projects, e.g. the launch of the Estonian e-textbooks collection in 2008, and the promotion of Open Access in Estonia. She is a member of the Estonian Librarians Association.


10. High-Impact Open-Access Journals
Mari Vállez, Universitat Oberta de Catalunya, Spain

This poster is on the topic of Open Access. It shows that publishing scientific articles in open-access journals is compatible with publishing in high-impact journals. The Universitat Oberta de Catalunya (Open University of Catalonia, UOC) Virtual Library has developed a tool to aid access to high-impact open-access journals. The information is obtained from three platforms: the Directory of Open-Access Journals (DOAJ), WoS Journal Citation Report (JCR) and Scopus SCImago Journal Rank (SJR).

DOAJ collects scientific and scholarly journals that meet high-quality standards by exercising peer review or editorial quality control with ‘a funding model that does not charge readers or their institutions for access’. JCR and SJR are the leading international bibliometric indexes for assessing journal quality. There are some open-access journals listed in DOAJ that are also present in JCR and SJR. The tool aids access to these journals. The process to obtain the list of high-impact open-access journals is conducted in different stages. First, the supplier, ISSN and journal title information is standardised. Then checks are run for the ISSNs appearing in both JCR and DOAJ, and SJR and DOAJ. The information presented for each journal is obtained from DOAJ.

The third step is to present the data. The data can be viewed via Google Drive and the data files downloaded in .txt or .xls format. We use Google APIs to let users manage the information. We have developed a map that shows the geolocation of journal publishers, which helps identify the most active geographical areas. There is also an infographic that shows the main subject areas of open-access journals, highlighting the scientific fields with the highest number of such journals. Finally, the tool provides the following information:

  • A list of open-access journals on Scopus and a figure showing the fields of these journals.
  • A list of open-access journals on ISI and a figure showing the fields of these journals, both for JCR Social Science and JCR Science.

We believe that this is a very useful tool to help researchers decide where to publish when they have to publish in open access because they have received public funding.

Vallez-MariMari Vállez holds degrees in Spanish and in Information and Library Science, and a Master’s in Computational Linguistics. She works as a researcher and instructor librarian at Universitat Oberta de Catalunya and as a lecturer in Information and Library Science at Universitat Pompeu Fabra, where she has been teaching at both undergraduate and graduate levels since 2006. Her research focuses on term extraction to assist with Information Access and Information Retrieval. 

Google Scholar Citations
– Padrós Cuxart, R., Pérez Cervera, M., Riera Quintero, C. (2013) Researchers, you’ll never walk alone!
– Vállez, M., Rovira, C., Codina, L., & Pedraza-Jiménez, R. (2010). Procedures for extracting keywords from web pages, based on search engine optimization.Hipertext.net, 8. Retrieved from http://www.upf.edu/hipertextnet/en/numero-8/keywords_extraction.html


11. Voluntary Deposit and Institutional Open Access Culture
Tanya Stoyanova, New Bulgarian University, Bulgaria

The New Bulgarian University (NBU) Scholar Electronic Repository (SER) is the first open access institutional repository in Bulgaria. Following the ‘Green route’, the archive promotes self-archiving practice to authors and offers a more robust and reliable alternative to long-term preservation and additionally higher visibility of their materials. It has two unique features: 1) deposit is voluntary;  and 2) original content is submitted in a range of different languages.

The paper presents a survey of self-archiving practices for the Scholar Electronic Repository. An overview is given of the strict metadata control which is crucial for storing and backing up authors’ materials. A detailed summary of the systematic approach to author awareness and training is presented. The pros and cons of some promotional infrastructure designs are discussed, including monthly seminars, real-time training and interactive LibGuides online. A six-month monitoring of submitted data and self-created records is carried out to improve training, tracing typical mistakes. The frequency of submitting an alternative abstract is also considered, in a different language (not accompanying the original text), as an extra effort from authors. A distinctive difference in approach and experience has been detected between those authors who have attended training and those who have not.

The Repository team assists the deposit process by adding end-user services. The Web 2.0 RSS facility directly issues information about new titles into the Library blog and the mobile version of the Library website. Announcements are posted into the Library blog and on the Facebook page to increase the impact and stimulate the accessibility of archived items (paintings, exhibitions, music, art, videos). Metadata from the NBU Repository is transferred to other information systems to raise the visibility and popularity of University research assets.

In conclusion – the first institutional repository of its kind in Bulgaria – offers proven and functional practices for the newly-launched five repositories in the country. The daily experience of developing the online archive provides evidence that it opens up ample opportunities for university libraries in countries with poor information infrastructures and language barriers and encouragement to join the Green institutional repositories route.

Stoyanova-TanyaTanya Stoyanova graduated with a BA in Computer Science from the New Bulgarian University (NBU). She is an expert in computing and a specialist in image processing software. She is Systems Librarian at the NBU Library and a member of the NBU Scholar Electronic Repository team. She is responsible for developing and administering the Library website and providing remote access to the Library’s electronic resources, as well as for SER sustainability, technical managing and growth.  She also manages archiving and system integration for the Library’s digitization programme, being concerned with hardware, software and networking issues. She has participated in a number of international conferences: she took part in the 7th International Conference on Open Repositories 2012 on ‘Open Services for Open Content: Local In for Global Out’ in Edinburgh, Scotland,where she presented methods of attracting non-traditional content in the NBU Scholar Electronic Repository; and she attended the 10th National Scientific Conference with International Participation on ‘Libraries – Reading – Communications’ in Veliko Tarnovo, Bulgaria, in 2011, where she gave a presentation on the NBU Library Digital Collections. She was named ‘Young Librarian 2012’ by the Bulgarian Library and Information Association for her contribution to the NBU Scholar Electronic Repository development and promotion.


12. E-BASS25: From Project to Service
Thomas Baldwin, M25 Consortium of Academic Libraries

The M25 Consortium of Academic Libraries has 57 institutional members from across London and the South-East of the UK. We are committed to improving library and information services for the benefit of library users and staff, and consortial deals for e-books acquisition is one of our target areas for development.

The Jisc-funded E-books Acquisition as a Shared Service in the M25 (E-BASS25) project was completed in 2013 and has paved the way for a forthcoming M25 Consortium service. The project outputs (all accessible at http://ebooksguidance.jiscinvolve.org) include guidance on collaborative acquisition of e-books on a consortial purchasing scale.

An animation film demystifies four patron-driven acquisition (PDA) business models: PDA usage, PDA rental, PDA purchase and PDA evidence-based. The poster will explain the chosen model of ‘evidence-based PDA’, and the steps the M25 Consortium plans to take to establish E-BASS25 as an operational service for the benefit of its library members and users. An evidence-based PDA model gives librarians more control over the books eventually purchased and more control over the funds spent, because of fixed fees paid up front, compared to the other three models.

As the poster will demonstrate, in setting up the E-BASS25 service, the M25 Consortium will have to consider and negotiate various issues including licensing, pricing (both with the publisher and within its own members), e-books’ metadata ingestion, usage monitoring and the role played by the Consortium in any future negotiations between individual libraries, agents, aggregators and publishers at the end of a purchase period. The ‘PDA evidence-based’ business model requires use of e-books to be monitored, so that informed purchasing decisions can be made at the end of the prepayment period (like a trial period). Discussions with publishers and Jisc Collections have taken place as steps towards development of a service.

The poster will also highlight the guidance and navigation tools developed by the E-BASS25 project and designed to help others embark on the collaborative acquisition of e-books.

Baldwin-ThomasThomas Baldwin is the Executive Manager of the M25 Consortium of Academic Libraries. He took up his position in January 2014, after completing nearly three years at the Consortium of European Research Libraries (CERL) in The Hague. Whilst there, he was responsible for CERL’s commitment to various EU-funded projects including Europeana Libraries and CENDARI. He is a professional librarian, having trained at UCL (University College London), and with a background in academic law libraries. With a thesis on Europeana, he has always had an interest in the role played by libraries in the digital humanities. His interest in collaboration between libraries of all types and sizes has continued, and has meant that he has fitted very well into the M25 framework. As Executive Manager, he is responsible for the day-to-day running of the Consortium’s services, including the on-line sharing space of the Directors’ Room and the M25 Staff Room. He is responsible for leading M25 into new ventures, including developing the EBASS25 service.


13. National Information Infrastructure for Research and Development in Slovakia – The NISPEZ and NISPEZ II Projects
Ján Turňa, Slovak Centre of Scientific and Technical Information, Slovak Republic

The national information infrastructure for research and development (R & D) in Slovakia is represented by the NISPEZ and NISPEZ II (National Information System to Promote Research and Development in Slovakia – Access to Electronic Information Resources) Projects. It has a significant impact on the Slovak R & D community, its development and competitiveness in the world. It is a unique solution at national level with a long-term implementation (2008-2015, and likely continuation).

The principal investigator for the project – the Slovak Centre of Scientific and Technical Information in Bratislava (SC STI) –  plays an important role in the field of science, research, librarianship and libraries in Slovakia. SC STI is a national information centre and specialised scientific public library in the Slovak Republic focusing on technical departments and selected natural sciences, economic sciences and humanities.

The first and most important specific goal of the NISPEZ project is to provide access to a wide portfolio of global electronic information resources (e–resources). Access to them is one part of a comprehensive centralised model providing access to e–resources, as well as other activities promoting their efficient use and users’ support. The second goal of the project is to create a system for centralised access, search, and e–resources management for R & D – with a practical outcome: a Search Engine for Science and Research – scientia.sk.

Building a central bibliographic database and web portal access to Slovak e-resources for research and development (SciDAP) is the third and equally important goal. SciDAP is a tool for bibliographic processing of documents produced in the field of science and research in Slovakia,   with a view to the long-term preservation of digital documents in the SCSTI repository. The portal has an important role in mapping Open Access policy in Slovakia.

Turna-JanJán Turňa is Director-General at the Slovak Centre of Scientific and Technical Information. He started his professional career successively as assistant, fellow and lecturer in the field of biochemistry in the Faculty of Natural Sciences of the Comenius University in Bratislava, the biggest and oldest university in Slovakia. Later he became the director of the Institute of Biochemistry and Biotechnology at the University. Since 1997 he has been Head of the Molecular Biology department at Comenius University and also since 2007 Director-General of the Slovak Centre of Scientific and Technical Information. In March 2011, he was appointed as Vice-Rector of the Comenius University in Bratislava. A considerable part of his professional work has been devoted to popularising science, focusing mainly on the fields of biology and biotechnology. He is Chair of the Slovak Association for Biochemistry and Molecular Biology, Chair of the Committee for postgraduate studies in Molecular Biology, Chair of the Commission for Biological Safety at the Ministry of Environment of the SR, as well as a member of Scientific Committees at the Comenius University and at the Slovak Academy of Sciences. He is the plenipotentiary representative of the Slovak Republic in the European Molecular Biology Laboratory; Knowledge Based Bio-Economy Network; and in the European Research Infrastructure Consortium established by the European Commission. E-mail: jan.turna@cvtisr.sk


14. Developing Strategies to Ensure Compliance with Funders’ Open Access Requirements
Dace Rozenberga, Royal Holloway, University of London, UK

Funding bodies for Higher Education Institutions (HEIs) in the United Kingdom (UK) have recently introduced policies with a strong focus on open access (OA). The Research Councils UK (RCUK) Policy on Open Access mandates OA compliance via either hybrid or OA journals, or through self-archiving. This policy has introduced new practices among UK HEIs that relate to advocacy, adoption of internal OA policies, managing article processing charges (APCs), and monitoring and reporting compliance with the policy.

The Open Access Team at Royal Holloway, University of London, has developed a set of strategies for OA advocacy:

  • Informative talks and OA presentations are given to faculties, with plenty of time for questions
  • OA events with internal and external speakers are organised to provide a clear idea of how the policy can be implemented
  • In-depth OA training is provided on a one-to-one basis and in groups
  • Promotional materials include web-pages, one-page handouts, information in the College e-zine and Library newsletter, one-off emails to grant holders
  • Close collaboration with the College’s Research and Enterprise centre and other Library teams to ensure consistent advice is given to academics
  • To manage APCs, the College has introduced an internal policy on the administration of the RCUK block grant and is also a member of the Open Access Key (OAK) pilot project, a Jisc-funded service that hopes to ease the APCs process for UK HEIs.

The task of monitoring and measuring compliance with the policy is more challenging, mainly due to incomplete information on RCUK-funded publications authored by College researchers. Information about College outputs, funding, and research activities is collected, and full texts made OA, using a current research information system, Pure. The onus is on academics to upload data about their research onto Pure and create the links between funding and resulting outcomes. Thus, the integrity of available information directly depends on the academic involvement, highlighting the importance of OA advocacy. To monitor OA compliance, RCUK-funded publications are identified via Pure and checked for their OA status; this is then recorded on publication records in Pure and the data are used to calculate the compliance rate. The strategy for compliance monitoring is still being developed to determine the best way to monitor compliance on regular basis and to ensure that the forthcoming RCUK reporting requirements are met.

Rozenberga-DaceDace Rozenberga is a Research Information Manager at Royal Holloway, University of London. Based at the Library, she administers the College’s research information system, Pure, and provides Pure user support and training. Dace is closely involved with advocacy for open access and is part of the College’s working group on research data management. Prior to working at Royal Holloway, Dace completed a PhD in Information Science at Loughborough University, and has several years of work experience in academic libraries in Latvia.


15. Europeana Newspapers Browsing Tool
Marieke Willems, LIBER, The Netherlands

Newspapers are a window on the world. For centuries they have exposed the details of major events such as elections, wars and natural disasters as well as the finer points of everyday life, as shown through items such as feature articles, letters to the editor and comic strips.

This wealth of information, all of which has been recorded on a daily or weekly basis, makes historic newspapers a particularly valuable source for information for the academic community. Through their pages, researchers can find patterns and track change on topics as diverse as political opinions in election times, the cost of living as portrayed through advertisements or even the evolution and spread of a language.

The Europeana Newspapers Project is making it easier for researchers to access and analyse historic newspaper content, both through refinement techniques and by the launch of a browsing tool. This tool (developed by a partner in the project, The European Library) is currently in a prototype phase and features 2.5 million pages from the National Libraries of Latvia, Finland, Austria and Italy’s Friedrich Tessmann Library. When complete, it will hold the images of 10 million historic newspaper pages, all of which will be fully text searchable, plus at least 30 million metadata records. Named entities and aspects of the newspaper layout (e.g. headlines, articles) will also be identified in two million pages. In total, 23 libraries across Europe are contributing content dating as far back as the 17th century.

This poster will explain how the Europeana Newspapers browsing tool has been developed, with a particular focus on the value this tool adds to the cross-European content currently searchable on individual interfaces of the national and research libraries. It includes, for example, a number of features to search collections from across Europe through a single interface. In April 2014, the prototype will be tested for usability and improved on the basis of the test results.

Willems-MariekeMarieke Willems is Communications Officer for EU Projects at the LIBER Office. In LIBER she has been working on the open access project MedOANet (Mediterranean Open Access Network) and is currently working on Europeana Newspapers and RECODE (The Policy RECommendations for Open Access to Research Data in Europe).  Marieke has several years of experience in marketing and communication projects in an international context.


16. How to Redesign a Virtual Library Website: A Case Study
Mireia Pérez Cervera, Universitat Oberta de Catalunya, Spain

This paper sets out how, with user-centred design methods, we redesigned the way we organise and present the content on the UOC Virtual Library website. The content is now offered in a way that is more intuitive, usable and easier to understand, based on criteria of customisation, transparency and proximity.

The techniques used to achieve these objectives included benchmarking, interviews and focus groups during the user requirement capture phase, and user tests to assess the process and results. During the initial requirement capture phase, obvious problems were identified, such as users being unaware of a large number of resources, tools and services, confusion arising from the different tools for searching the collection, and too much information and content that was not contextualised or targeted properly.

As a result, concise and well-structured texts were written in a language that users could understand. The decision was taken to explain the processes and services better. This assisted access to written information and helped transmit values of quality, transparency and proximity. In turn, to aid access to content, it was organised in terms of user needs, rather than in terms of the Library’s tools, as had usually been the case. We chose to offer one simple point of access to resources with a search engine with a single search field. Likewise, the structuring of all the content and information was adapted to each user profile so that each of them could know the specific conditions for their profile.

These actions, designed to help users to understand the services and resources better and more easily, were assessed and validated with different user tests to ensure they responded to the needs and problems identified in the analysis phase. This meant that we were able to produce a more usable, useful and intuitive website for our users.

mireia-perez-cerveraMireia Pérez Cervera is Librarian and Electronic Resources Manager for the Virtual Library at the Universitat Oberta de Catalunya (Open University of Catalonia, UOC). After having managed the interlibrary loan and document supply service, her current position includes management of the digital collection, the discovery tool, ERM, and statistics data use analysis and participation in research support activities. She has a Master’s degree in Libraries and Digital Information Services from the Carlos III University, Madrid; a degree in History and a diploma in Library and Information Science from the University of Barcelona, and has received training at the European University Institute Library, Florence. She is a member of the Editorial Board for the journal, Item.


17. The RTU Scientific Library – A Step to the Future
Jolanta Ivanova, Riga Technical University Scientific Library, Latvia

‘RTU – City within a City’ is a project whose implementation will create the most advanced study centre for Engineering Sciences in the Baltic region – a campus that in future will be formed of RTU faculties, administrative buildings, the Scientific Library, etc.

During the period from spring 2010 to the end of 2013, the RTU Scientific Library was involved in the first phase of the modernisation, with the help of national and European Regional Development Funds. In this period, the latest RFID security system was introduced and mobile shelves were installed in the book repository.

Now the project is in its third phase – the creation of the common territorial complex of the RTU Scientific Library. The realisation of each stage of the project provides an opportunity to increase the quality and range of library services.

The poster demonstratese the new and combined services, along with their added value on the unified Riga Technical University Scientific Library (RTU SL) complex.

The main newlyly-acquired quality is the unified environment for students, academics, researchers and library staff, which in the future will allow a more flexible optimisation of library processes, introduction of new services, as well as engagement in joint activities and projects.

Ivanova-JolantaJolanta Ivanova is chief librarian in the branch literature department in Riga Technical University (RTU) Scientific Library. She is involved in a current project on the ‘Development of e-Book Guidelines in RTU Scientific Library: the Acquisition Policy, Selecting e-Books, Purchasing Models and Licensing Issues, User Access Models, etc.’


18. Leaving the Safe Harbour: Repositioning the University of Maribor Library in the LMS
Dunja Legat, University of Maribor Library, Slovenia

The University of Maribor’s strategy up to 2020 is also to increase  usage of its learning management system(LMS), Moodle. With the incorporation of different library tools into Moodle, the Library intends to support the University’s strategy, and with this one step also encourage the use of library resources as well as  subject librarians’ support. To access library services through the website is not enough nowadays, and so the Library wishes to achieve more effective, time-saving and onsite instruction support in the centre of the students’ e-learning space – Moodle.

The whole idea is to integrate the functionalities of the EBSCO Discovery Service (EDS), LibGuides and subject librarian support into the University LMS, with the goal of empowering the relationship between students, teachers and librarians. To examine these functionalities of the entire concept, we have incorporated EDS plug-in into the administrative level of the LMS Moodle to help the teaching staff prepare reading lists directly connected to library resources. The advantage is that neither the teachers nor the students have to leave the Moodle environment. For the incorporation of the LibGuides into the Moodle, we used LibGuides API that can be integrated into the Moodle by the teacher’s request. We will use the regular course at the University of Maribor as a show ase and test the usability of our approach with the student survey.

Legat-DunjaDunja Legat works as a librarian in the University of Maribor Library, Slovenia, and was trained in the technical sciences. Initially, she worked on the Library’s bibliography, and subsequently led the Serials Department at the University of Maribor Library, where she currently works. In 2008 she completed her Master’s on librarianship at the University of Ljubljana. Her main interests are in electronic scientific periodicals, consortial acquisition, open access and the digital repository of the University of Maribor (the University of Maribor Digital Library). Currently, university theses are being archived and made available on open access, and in 2014 a start will be made on archiving scientific articles and other research documents. She is particularly interested at present in topics such as e-science and digital collections in an academic environment.


19. How We Made e-Theses More Visible?
Tatjana Timotijevic, Department of Scientific Information, National Library of Serbia, Belgrade, Serbia

There is no professional publishing house for scientific journals in the quite small and not very wealthy scientific community in Serbia. The role of publishing is carried out by institutions, associations and societies. Since 2005 we have been assigning DOI to some scientific journals and by the end of 2013, sixty-one journals were equipped with DOI. This system has had a major effect on the promotion of scientific publishing in Serbia and has ncreased the visibility of journals with DOI.

Having this positive output, we decided to launch a project to assign DOI to PhD theses and to try to draw attention to existing repositories in Serbian universities by this means. We received some financial support for our project from EIFL.

We have agreed with all Serbian Universities to build up a portal in which theses in their repositories will be visible. At the same time, we equip them with DOI and with additional links. Along with basic metadata related to theses, users can find links which will take them to the University repositories (where the full text is located), to Library OPACs, etc. Simultaneously, authors’ names are directed to locally- developed software where all the papers (by each author) are listed. There is also a ‘Share this’ button to the most popular social networks from each record. All theses with DOI are harvested by the DART Europe portal, which additionally increases their visibility. The portal is also registered on both the DOAR (Directory of Open Access Repositories) and OATD (Open Access Theses and Dissertations) registries. In just a couple of months we have equipped 650 theses (from four Universities) with DOI, and this number is growing on a daily basis. Altmetrics data and statistics show increased usage and dissemination of theses with DOI.

Timotijevic-TatjanaTatjana Timotijevic is a librarian who has worked for two years in a school library, and has been employed in the Centre for Scientific Information in the National Library of Serbia, Belgrade, from 2001. She participates in national professional meetings and conferences (BIBLIONet – for librarians, and SNTPI – for scientific and technical information), and is the author of two articles written for those Library Conferences. She has given many presentations, lectures and educational courses on the topic of electronic information resources for researchers in scientific institutes, and for young researchers (PhD students). She has also presented  posters at INFORUM Conferences (2010, 2012 and 2013).


20. Authorship Roles in the Biomedical Field: Defining a New Model
Mathilde Panes, Faculty of Medicine, Medical Library, Lausanne, Switzerland


In the context of ‘publish or perish’, researchers are encouraged to publish as often as possible in high-quality, high-impact journals. Their publications determine their future professional positions, with the help of bibliometrical evaluation, among other factors. At the Medical Library in the University of Lausanne, we maintain an institutional repository for affiliated researchers called SERVAL (SERveur Académique Lausannois). The bibliographic references are controlled by librarians and the repository is used for bibliometric purposes. The current practice only partly takes into account the different levels of contribution. How can authorship roles reflect reality? We try to identify the main authorship roles and submit definitions of contributions that are as accurate and useful as possible. We also present the techniques for managing and displaying this information in our repository.

The Problem

Presently a distinction is made between four authorship roles. The current rules for defining these roles are precise but rather simplistic. They are based on the position of the name in the complete list of authors and have a big impact on the bibliometric weighting process of impact indicators. The first and last author receives 100% of the impact, the second receives 50% and the others 25%. The members of working groups are identified separately as ‘contributors’ and receive only 10%. Co-authorship and other contribution details are not formally recorded in the repository. We decided to explore the different roles in current scientific publications further.


We gathered literature on the topic and evaluated SCoRO, the Scholarly Contributions and Roles Ontology. For additional input, we organised interviews with researchers and with experts in bibliometry at the University. Thus, we were able to identify several authorship patterns in order to select roles and contribution types that reflected the reality of collaborative publishing in our context and to categorise them.


We identified 10 major contribution types from the 39 defined by SCoRO. We also found that libraries were in the best position to collect the information about authorship.


We clarified the authorship roles in a new model based on SCoRO ontology. This model could be put into practice easily by introducing a few changes in the institutional repository: a new ‘contribution type’ field combined with each author entry.

Panes-MathildeMathilde Panes is a librarian and a technology enthusiast who graduated with a Bachelor of Science from the Geneva School of Business Administration in 2011. She completed her Master’s degree in Business Administration at the University of Applied Sciences and Arts, Western Switzerland in 2013. During these studies, she chose to specialise in Information systems management, including agile methodologies and new technologies integration.

Her experience ranges from scientific to academic contexts, with a strong accent on IT. She has worked for the World Health Organisation on their electronic resources, as a webmaster at the University Hospital in Geneva, and as a research assistant at the Geneva School of Business Administration. She holds a position at the Medical of the University Hospital Centre, in Lausanne. She is very interested in new methods of collaboration, the process of knowledge sharing among peers, and the notions around authorship and copyright/left models.